Privacy policy

Victoria Works Studios [the Organisation] is a privately owned commercial building providing studio spaces for artists and makers, workshops, exhibitions and events. For data protection purposes we are the ‘data controller’ of the personal data that you give us.

Our address is:  Victoria Works Studios, London Road, Chalford, GL6 8HN

Our contact details are:   general@victoriaworksstudios.co.uk  

Our Commitment to You

We are committed to protecting your privacy and to complying with the data protection laws in the UK.  In consequence, we collect the minimum amount of information about you that is commensurate with providing you with a satisfactory service. 

What is the purpose and legal basis for us to collect and process your personal data?

The main purpose is to identify our customers to enable us to deliver to you the goods or services that you buy from us and to provide you with any follow-up that is required.  We also have to retain records of all our transactions for tax and accounting reasons.  In addition, so long as you freely give us your consent, we will send you by email newsletters and information concerning our activities and events. 

What personal data will be collected and processed?

Depending on the type of transaction you enter into, this may include your name, address, telephone number, and email address, together with data about your use of the website.  This will be retained and used (processed) for the purposes referred to above. 

Who will receive your personal data?

We will receive your personal data on our website which is kept on a secure server in the UK. Data concerning your credit/debit card payments is processed by Paypal, Stripe or Eventbrite on a secure website and they each have their own privacy policy that you should read.  Paypal privacy policy can be read here.   Stripe privacy policy can be read here. Eventbrite privacy policy can be read here. If you give consent to receive communications from us, we use a marketing automation and email marketing service, Mailchimp, to communicate with you.  Their privacy policy can be read here.   You will be free to unsubscribe from those messages at any time.  We do not give anyone else access to personal data unless we are required to by law or the access is for our own team performing their services for our website, all of whom are subject to confidentiality obligations.  If we wish to process your personal data for purposes other than those specified in this notice, we will notify you with relevant information and, if necessary, seek your consent. We may from time to time provide information of a general nature to third parties - for example, the number of individuals visiting our website, buying particular products or completing an enquiry form, but this information will be anonymized so that those individuals cannot be identified, except in the case of testimonials on our website where the individual has given consent.  

How long will we keep your personal data?

We need to keep customer details for at least 6 full tax years under the UK tax laws.  After that, until you ask us in writing to delete your personal data, we will keep it to enable us to contact you as mentioned earlier in this notice. 

What are your rights?

You have the right to:

  • ask us in writing for details of the personal data that we hold on you

  • require us to rectify any errors 

  • have your personal data deleted if there is no reason for its continued storage and processing

  • lodge a complaint about the data controller with the ICO (Information Commissioner’s Office).

Further details about your rights under data protection legislation can be found on the ICO’s website here.  

Links

www.VictoriaWorksStudios.co.uk contains links to other websites — please remember that when you click on any of these links you’re moving onto another site and that their terms, conditions and policies will apply when you are visiting their pages, and these may differ from ours. 

Cookies

Your internet browser has the in-built facility for storing small files- "cookies" - that hold information which allows a website to recognise your account.  Our website takes advantage of this facility to enhance your experience. You have the ability to prevent your computer from accepting cookies but, if you do, certain functionality on the website may be impaired.  The site provider is currently Squarespace.  Their privacy policy can be found here. 

Changes to this Privacy Notice

Any changes to this Notice will be placed here and will supersede this version.  We will take reasonable steps to draw your attention to any changes in our policy. However, to be on the safe side, we suggest that you read this document each time you use the website to ensure that it still meets with your approval. 

Further Data Protection Information

We have a more detailed Data Protection Policy.  Please contact us if you would like a copy.

Find out about the UK Data Protection Bill. HERE.

Find out about EU General Data Projection Regulation (GDPR).  HERE. 

How to Contact Us

If you have any questions about our Privacy Policy, or if you want to know what information we have collected about you, please email us at:  general@VictoriaWorksStudios.co.uk. 

May 2018